Handle things the least amount of times possible. Want to get things done – touch it once. No matter what comes to your attention, endeavor to handle it only one time. Don’t let things shuffle from pile to pile. Don’t let to-dos shuffle from day to day.
Notice as you go through your day how often you deal with the same piece of mail, shuffle the same document lower on the inbox pile or move a piece of equipment or materials out of the way. Create a new habit of ‘once only’, and make that a habit among all of your staff.